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Budgeting, Estimating, & Job Costing: Overhead Recovery Made Simple w/ Wes Zimmerman

πŸ“… July 12, 2021 ⏱️ 1:03:32 🎀 Alex Cadieux, Wes Zimmerman

Chapters

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  • 0:00
    Introduction & Wes's Background
    Host Alex Cadieux introduces Wes Zimmerman, who shares his 15-year journey at Tussey Landscaping and the inception of SyncedUp.
  • 0:28
    Retaining Top Employees
    Wes discusses strategies for retaining skilled employees, focusing on career growth, valuing staff, and fostering a positive company culture.
  • 1:24
    Overhead Recovery Explained
    Wes breaks down the concept of overhead recovery, explaining how to calculate and apply a markup percentage to direct costs to cover business overhead.
  • 3:10
    The Million-Dollar Tipping Point
    Wes explains that businesses often hit a plateau around the million-dollar mark, necessitating standardized processes for budgeting and estimating.
  • 4:24
    Budgeting for Knowing, Not Feeling
    The discussion shifts to the importance of accurate budgeting to move from 'feeling' okay about finances to 'knowing' through data.
  • 5:22
    Rock-Solid Estimating
    The episode details the process of creating precise estimates by factoring in direct costs, overhead recovery, and desired profit margins.
  • 7:15
    SyncedUp: Automating Processes
    Wes introduces SyncedUp, an app designed to automate budgeting, estimating, and job costing, making financial management seamless for contractors.
  • 8:30
    Job Costing for Feedback
    The crucial role of job costing as a feedback loop is discussed, enabling contractors to learn from past projects and improve future estimates.
  • 9:15
    Customer & Team Friction Reduction
    Strategies for reducing friction for both customers (e.g., financing options) and employees (e.g., clear systems) are explored.
  • 10:12
    Final Advice & Resources
    Wes offers closing thoughts, emphasizing the value of discipline, data-driven decisions, and available resources like the free Hardscaper.com course.

Speakers

A
Alex Cadieux
Host β€” Techobloc
W
Wes Zimmerman
SyncedUp / Tussey Landscaping

Key Takeaways

✦

Prioritize employee retention by investing in their growth and fostering a strong company culture, rather than expecting them to leave.

✦

Avoid arbitrary square-foot pricing; instead, utilize production rates for labor and materials to create flexible, project-specific estimates.

✦

Calculate your overhead recovery percentage by dividing total annual overhead by your direct costs to ensure all operational expenses are covered.

✦

Shift from 'feeling' your business is profitable to 'knowing' through accurate budgeting and financial tracking to make data-driven decisions.

✦

Implement job costing as a continuous feedback loop to compare estimated vs. actual costs, identifying inefficiencies and refining future bids.

✦

Streamline operations by bulk-storing materials at your shop and minimizing unnecessary trips, saving labor time and fuel costs.

✦

Make financial processes easy for your team through clear systems and tools (like an app) to encourage accountability and accurate data tracking.

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