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Content

Project Management: Staying Ahead of Material Shortages With Kevin Moore

📅 September 13, 2021 ⏱️ 1:03:27 🎤 Alex Cadieux, Kevin Moore

Chapters

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  • 0:00
    Project Manager's Role
    Kevin Moore explains that a project manager's role is to facilitate the crew's work, not to be 'above' them.
  • 1:45
    Importance of Note-Taking
    Kevin details his meticulous note-taking process for orders, deliveries, and communications, ensuring information is disseminated effectively.
  • 1:50
    Tackling Tough Tasks First
    He advises prioritizing undesirable tasks to reduce stress and improve daily productivity.
  • 2:58
    Proactive Material Ordering
    Kevin shares his strategy of ordering materials immediately after contract signing due to current shortages, even if the project is months away.
  • 3:38
    Building Supplier Relationships
    He stresses the importance of strong, personal relationships with suppliers and manufacturers, highlighting how consistent payments and communication foster trust.
  • 5:05
    Checklists & Efficiency
    The discussion covers the use of checklists and calendars for efficiency and avoiding procrastination, especially for new contractors.
  • 6:12
    Client Expectation Management
    Kevin explains the critical need to manage client expectations regarding material shortages and project timelines, advocating for honesty and transparency.
  • 7:49
    Empathy and Transparency
    He highlights the importance of empathy and transparency with clients, especially when disruptions occur, to build trust and understanding.

Speakers

A
Alex Cadieux
Host
K
Kevin Moore
Vice President, Chief Operating Officer at Carol Landscaping Incorporated

Key Takeaways

✦

Prioritize building strong relationships with suppliers and manufacturers; consistently paying on time and fostering personal connections can be invaluable during material shortages.

✦

Order materials immediately after a contract is signed and the rescission period ends, even if the project is months out, to secure availability.

✦

Implement a meticulous note-taking and tracking system for all orders, deliveries, and communications, and share this information with your team regularly.

✦

Tackle the most dreaded or difficult tasks first each day to reduce anxiety and increase overall productivity.

✦

Communicate honestly and transparently with clients about potential delays due to material shortages, setting realistic expectations from the outset.

✦

Utilize checklists and digital calendars with reminders to stay organized and proactive, ensuring all necessary steps are taken before issues arise.

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