What Not to Do When Using Subcontractors

Implement a comprehensive subcontractor agreement that includes a master agreement and project-specific work orders to protect all parties.

Thoroughly vet all subcontractors by checking references, reviewing past work, and verifying credentials like insurance certificates (even using an insurance agent for verification).

Clearly communicate expectations regarding scope of work, payment terms, schedule, site logistics, and even soft skills like cleanliness and organization.

Engage subcontractors early in the pre-construction phase, ideally allocating time and budget for their input, to receive accurate pricing and valuable insights.

Never rely on a 'gentleman's agreement'; ensure all crucial details, assumptions, and responsibilities are documented and signed off on.

Use clauses in your agreements for accountability, such as media release forms for filming or potential back charges for non-compliance (e.g., lack of cleanup).

Tailor agreements and work orders to suit specific project needs, allowing flexibility for payment terms or unique site requirements, while still referencing a robust master agreement.