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Toolbox for the Trades Culture

Clarity in Action: How to Build Better Systems From Scratch

⏱️ 34:30 🎀 Amanda Salvatore, Karen Bueno
AUDIO EPISODE
Clarity in Action: How to Build Better Systems From Scratch
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Chapters

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  • 0:00
    AI Voice Agent
    The episode begins with a sponsored message about ServiceTitan's AI voice agent for the trades.
  • 0:01
    Karen's Journey to Trades
    Karen Bueno, a civil engineer from Brazil, explains how she unexpectedly found herself in the irrigation industry in Massachusetts.
  • 0:09
    Mantra for Success
    Karen shares her personal mantra, 'I didn't come here to only be stressed,' and how it guides her approach to challenges.
  • 0:12
    Building Systems from Scratch
    Karen discusses the difficulties and rewards of building operational systems from the ground up, emphasizing continuous improvement and utilizing resources like Aspire.
  • 0:20
    Training a New Team
    Karen offers advice on training new team members, highlighting the importance of a positive attitude, mentorship, and fostering a supportive environment where 'pressure is a privilege'.
  • 0:27
    Overhead Cost Tracking
    Karen explains how her company solved the problem of tracking overhead and indirect costs by properly allocating expenses within Aspire, leading to better budgeting and accountability.
  • 0:33
    Developing Green Gap
    Karen details the creation of 'Green Gap,' a new system within Aspire for mapping irrigation systems, which has become a new service offering and greatly improves efficiency and customer service.
  • 0:39
    Building Community for Women
    Karen shares her perspective on empowering women in the trades, emphasizing mentorship and encouraging them to seize opportunities and pursue their passions.

Speakers

A
Amanda Salvatore
Host
K
Karen Bueno
Service Division Coordinator at Corbit Irrigation

Key Takeaways

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Embrace the challenge of building systems from scratch; view it as an opportunity to learn and grow, leveraging available resources like training videos and community forums.

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Foster a 'pressure is a privilege' mindset within your team to encourage resilience and a proactive approach during busy seasons and challenging situations.

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Actively seek to understand customer expectations and needs, and use this feedback to continuously improve your service delivery and internal processes.

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Invest in technology solutions (like Aspire) and learn to utilize their full capabilities, especially for tracking costs and operational data, to gain clarity on your business's financial health.

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Delegate effectively and trust your team; empowering them allows you as a leader to step back and focus on 'working on the business' rather than just 'in the business'.

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Develop internal tools or processes to solve specific operational problems, as these can often evolve into new, valuable service offerings for your customers (e.g., Green Gap).

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Encourage mentorship and support for women in the trades; creating an inclusive environment can attract diverse talent and bring fresh perspectives to the industry.

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